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| Date | Type | Ref No | Payee / Customer | Account Name | Description | Debit ($) | Credit ($) |
|---|---|---|---|---|---|---|---|
| Jan 01 | Deposit | DEP-101 | Owner | Owner's Equity | Initial capital investment | $0.00 | $10,000.00 |
| Jan 02 | Expense | EXP-101 | CloudHost Inc | Software & Apps | Monthly cloud server hosting | $200.00 | $0.00 |
| Jan 03 | Invoice | INV-1001 | Acme Corp | Service Sales | Bookkeeping & consulting services | $0.00 | $3,000.00 |
| Jan 05 | Expense | EXP-102 | Meta Ads | Advertising & Marketing | Social media ad campaign | $350.00 | $0.00 |
| Jan 07 | Sales Receipt | REC-2001 | Walk-in Client | Service Sales | On-site consultation fee | $0.00 | $1,500.00 |
| Jan 08 | Sales Receipt | REC-2002 | Retail Customer | Product Sales | Direct sales of inventory items | $0.00 | $800.00 |
| Jan 10 | Payment Received | PMT-1001 | Acme Corp | Accounts Receivable | Payment received for INV-1001 | $0.00 | $3,000.00 |
| Jan 11 | Expense | EXP-103 | Wholesale Corp | Cost of Goods Sold | Inventory restocking | $300.00 | $0.00 |
| Jan 12 | Bill | BIL-3001 | Real Estate Co | Rent & Utilities | Office rent for January | $1,200.00 | $0.00 |
| Jan 15 | Bill Payment | PAY-3001 | Real Estate Co | Accounts Payable | Paid rent Bill #BIL-3001 | $1,200.00 | $0.00 |
| Jan 16 | Expense | EXP-104 | Power & Light | Rent & Utilities | Monthly electric & water utility | $180.00 | $0.00 |
| Jan 18 | Expense | EXP-105 | Telecom Fiber | Rent & Utilities | Office internet & phone service | $100.00 | $0.00 |
| Jan 20 | Expense | EXP-106 | Office Depot | Office Supplies | Printer paper, ink, & pens | $120.00 | $0.00 |
| Jan 22 | Expense | EXP-107 | Legal Shield | Professional Fees | Annual legal retainer | $400.00 | $0.00 |
| Jan 24 | Expense | EXP-108 | City Express | Travel & Transportation | Client site travel fare | $150.00 | $0.00 |
| Jan 25 | Expense | EXP-109 | Bistro Grill | Meals & Entertainment | Prospective client dinner meeting | $85.00 | $0.00 |
| Jan 27 | Expense | EXP-110 | First National | Bank Fees & Charges | Monthly bank maintenance fee | $25.00 | $0.00 |
| Jan 28 | Expense | EXP-111 | SafeGuard Ins | Insurance Expense | Commercial liability insurance | $200.00 | $0.00 |
| Jan 29 | Expense | EXP-112 | Retail Customer | Sales Refunds | Returned product refund | $100.00 | $0.00 |
| Jan 31 | Transfer | DRW-001 | Owner Personal | Owner's Draw | Owner capital withdrawal | $1,000.00 | $0.00 |
| Feb 01 | Expense | EXP-113 | CloudHost Inc | Software & Apps | Monthly cloud server hosting | $200.00 | $0.00 |
| Feb 03 | Invoice | INV-1002 | Summit Retail | Service Sales | Bookkeeping setup & audit | $0.00 | $2,500.00 |
| Feb 05 | Expense | EXP-114 | Meta Ads | Advertising & Marketing | Social media ad campaign | $300.00 | $0.00 |
| Feb 07 | Sales Receipt | REC-2003 | Walk-in Client | Service Sales | On-site consultation fee | $0.00 | $1,200.00 |
| Feb 10 | Expense | EXP-115 | Wholesale Corp | Cost of Goods Sold | Inventory restocking | $400.00 | $0.00 |
| Feb 11 | Sales Receipt | REC-2004 | Retail Customer | Product Sales | Direct sales of inventory items | $0.00 | $950.00 |
| Feb 12 | Bill | BIL-3002 | Real Estate Co | Rent & Utilities | Office rent for February | $1,200.00 | $0.00 |
| Feb 14 | Payment Received | PMT-1002 | Summit Retail | Accounts Receivable | Partial payment for INV-1002 | $0.00 | $1,500.00 |
| Feb 15 | Bill Payment | PAY-3002 | Real Estate Co | Accounts Payable | Paid rent Bill #BIL-3002 | $1,200.00 | $0.00 |
| Feb 16 | Expense | EXP-116 | Power & Light | Rent & Utilities | Monthly electric & water utility | $190.00 | $0.00 |
| Feb 18 | Expense | EXP-117 | Telecom Fiber | Rent & Utilities | Office internet & phone service | $100.00 | $0.00 |
| Feb 20 | Expense | EXP-118 | Office Depot | Office Supplies | Printer paper & stationery | $85.00 | $0.00 |
| Feb 22 | Expense | EXP-119 | Bistro Grill | Meals & Entertainment | Prospective client lunch | $75.00 | $0.00 |
| Feb 27 | Expense | EXP-120 | First National | Bank Fees & Charges | Monthly bank maintenance fee | $25.00 | $0.00 |
| Feb 28 | Transfer | DRW-002 | Owner Personal | Owner's Draw | Owner capital withdrawal | $800.00 | $0.00 |
| Account Name | Account Type | Debit ($) | Credit ($) |
|---|---|---|---|
| Cash / Operating Bank Account | Asset | $11,165.00 | $0.00 |
| Accounts Receivable | Asset | $1,000.00 | $0.00 |
| Accounts Payable | Liability | $0.00 | $0.00 |
| Owner's Equity | Equity | $0.00 | $10,000.00 |
| Owner's Draw | Equity | $1,800.00 | $0.00 |
| Service Sales | Revenue | $0.00 | $8,200.00 |
| Product Sales | Revenue | $0.00 | $1,750.00 |
| Sales Refunds | Contra Revenue | $100.00 | $0.00 |
| Cost of Goods Sold | COGS | $700.00 | $0.00 |
| Advertising & Marketing | Expense | $650.00 | $0.00 |
| Bank Fees & Charges | Expense | $50.00 | $0.00 |
| Insurance Expense | Expense | $200.00 | $0.00 |
| Meals & Entertainment | Expense | $160.00 | $0.00 |
| Office Supplies | Expense | $205.00 | $0.00 |
| Professional Fees | Expense | $400.00 | $0.00 |
| Rent & Utilities | Expense | $2,970.00 | $0.00 |
| Software & Apps | Expense | $400.00 | $0.00 |
| Travel & Transportation | Expense | $150.00 | $0.00 |
| TOTALS | $19,950.00 | $19,950.00 |
| Line Item | YTD Amount ($) |
|---|---|
| INCOME | |
| Service Sales | $8,200.00 |
| Product Sales | $1,750.00 |
| Sales Refunds | -$100.00 |
| TOTAL INCOME | $9,850.00 |
| COST OF GOODS SOLD | |
| Cost of Goods Sold | $700.00 |
| GROSS PROFIT | $9,150.00 |
| OPERATING EXPENSES | |
| Advertising & Marketing | $650.00 |
| Rent & Utilities | $2,970.00 |
| Software & Apps | $400.00 |
| Office Supplies | $205.00 |
| Professional Fees | $400.00 |
| Travel & Transportation | $150.00 |
| Meals & Entertainment | $160.00 |
| Bank Fees & Charges | $50.00 |
| Insurance Expense | $200.00 |
| TOTAL EXPENSES | $5,185.00 |
| NET INCOME | $3,965.00 |
| Account Category | Balance ($) |
|---|---|
| ASSETS | |
| Cash / Operating Bank Account | $11,165.00 |
| Accounts Receivable | $1,000.00 |
| TOTAL ASSETS | $12,165.00 |
| LIABILITIES | |
| Accounts Payable | $0.00 |
| TOTAL LIABILITIES | $0.00 |
| OWNER'S EQUITY | |
| Owner's Capital Investment | $10,000.00 |
| Less: Owner's Draw | -$1,800.00 |
| Retained Earnings (Net Income) | $3,965.00 |
| TOTAL EQUITY | $12,165.00 |
| TOTAL LIABILITIES & EQUITY | $12,165.00 |
| Cash Flow Line Item | Amount ($) |
|---|---|
| OPERATING ACTIVITIES | |
| Net Income | $3,965.00 |
| Less: Change in Accounts Receivable | -$1,000.00 |
| Change in Accounts Payable | $0.00 |
| Net Cash Provided by Operating Activities | $2,965.00 |
| INVESTING ACTIVITIES | |
| Purchase of Capital Assets / Equipment | $0.00 |
| Net Cash Used in Investing Activities | $0.00 |
| FINANCING ACTIVITIES | |
| Owner's Capital Deposit | $10,000.00 |
| Less: Owner's Draw Withdrawals | -$1,800.00 |
| Net Cash Provided by Financing Activities | $8,200.00 |
| NET INCREASE IN CASH | $11,165.00 |
| Cash at Beginning of Period | $0.00 |
| CASH AT END OF PERIOD (Feb 28) | $11,165.00 |
| KPI Metric Name | Calculated Value | Business Performance Insight |
|---|---|---|
| Gross Profit Margin | 92.89% | High profitability driven by service-based offerings. |
| Net Profit Margin | 40.25% | Keep $0.40 net profit on every dollar earned. |
| Working Capital | $12,165.00 | Strong operational liquidity buffer. |
| Current Ratio | Debt-Free | Zero short-term liabilities or overdue bills. |
| Cash Conversion Rate | 74.78% | Directly converts net revenue into physical cash. |
| Return on Equity (ROE) | 32.60% | High capital efficiency and return on investment. |
“Berzbay helped us cut bookkeeping time by 70%. Reports are clear and ready every month.” — SME Owner